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Holmesglen International Student Prospectus 2014
Application Process
Important information to read before
completing your Application Form
Please read this application carefully, complete
all sections and ensure that certified copies of
your academic transcripts and English language
assessments are attached.
Acronyms/Definitions
DIAC
Department of Immigration and
Citizenship
ELICOS
English Language Intensive Courses
for Overseas Students
RPL
Recognition of Prior Learning
eCOE
Electronic Confirmation of Enrolment
CT
Credit Transfer
VLC
Visa Length Cover
SVP
Streamlined Visa Processing
Principal Course of Study
Where a student visa has been issued for
multiple courses of study, the principal course of
study is the final course of study the student will
undertake on that student visa.
Study Period
A period of study within a course, the maximum
duration of which is a semester or less for a
course of lesser duration.
Welfare Carer
A person or organisation authorised by the
student’s parents and approved by Holmesglen
to take responsibility for students under the age
of 18; that is, to act as a guardian.
1. Application Form
• Before completing the Application Form
you should have read the information
contained in this prospectus. In particular,
you should ensure that you fully understand
the Institute’s Terms and Conditions of
Enrolment and the Fee Payment and Refund
Procedures.
• You must attach to your application certified
copies of your academic results including
your English language assessment.
• You are required to confirm and consent to
important items at the end of the Application
Form – under the heading “Declaration”.
Please read them carefully before you sign
the Application Form.
• If you are under the age of 18 the Application
Form must also be signed by your parent
(or welfare carer). Your application must be
forwarded to: The Director, International
Centre, Holmesglen Institute of TAFE PO Box
42, Holmesglen Melbourne 3148 Australia
2. Application Fee
• Applications will only be considered when
they are accompanied by an Application Fee
of A$500.
• Applicants who are applying through
accredited agents and IDP Education offices
are exempt from paying this application fee.
3. Provisional Acceptance / Rejection
• Upon receipt of your application the Institute
will notify you whether you have been
accepted.
• If you are NOT accepted, your application fee
will be refunded.
• If you are accepted, Holmesglen will
forward to you a Letter of Offer and the Fee
Schedule.
4. Confirmation of Enrolment Forms / Visas
• On receipt of your tuition fees Holmesglen
will forward you an official Electronic
Confirmation of Enrolment (eCOE) which will
allow you to apply at Australian Embassies
and Consulates abroad for a student visa to
enter Australia.
5. Overseas Student Health Cover
• All international students must have health
insurance through the Overseas Student
Health Cover (OSHC) scheme. Holmesglen
requires that students purchase OSHC to
cover the full duration of their studies at
Holmesglen (visa length cover).
Terms and Conditions
of Enrolment
Applicants are required to sign on their
application form that they have read, understood
and consented to the Terms and Conditions
of Enrolment for all courses delivered at
Holmesglen campuses as detailed underneath.
If the applicant is under the age of 18 at the
time of application, the Application Form must
also be signed by the applicant’s parent (or
welfare carer).
1. Conditions of Enrolment
1.1
Holmesglen reserves the right to cancel a
course prior to its commencement, in which
case a full refund of all fees paid will be
made within two weeks.
For students enrolled in University of
Canberra or Charles Sturt University
package courses, Holmesglen reserves the
right to cancel the degree component of the
program if there are insufficient students
for the course. In this case a full refund of
all fees paid for the degree component will
be made within two weeks. Students will be
given assistance in sourcing an alternate
program of study.
1.2
A student is enrolled for the period for which
tuition fees have been paid. If tuition fees
have not been paid, the student’s enrolment
may be cancelled at the end of any appeals
process.
1.3
For students undertaking ELICOS programs
the Institute reserves the right to report
to DIAC the details of a student whose
attendance is unsatisfactory.
1.4
Students enrolled in some courses eg.
Nursing and Early Childhood Education are
required to undertake clinical or practical
placements. Failure in the placement may
require the student to repeat the entire
semester for which a full semester fee will
be payable.
1.5
Holmesglen is required to report to DIAC
instances where a student fails to make
academic progress in two consecutive
study periods. All students are notified
beforehand, of Holmesglen’s intent to report
to DIAC and are provided with 20 working
days to access the Institute’s complaints
and appeals process.
Academic Progress is reviewed in each
study period. International students are
required to ensure they repeat any subjects/
modules failed in that period so as to
ensure completion of their course within the
duration specified on their eCOE.
Detailed information on the Institute’s
Academic Progress Policy and the
Complaints and Appeals Process is available
online at
nd
and
will be covered in the International Student
Orientation program.
1.6
All students are bound by the Institute’s
Student Discipline Regulations and the
Sexual Harassment Policy. Detailed
information on the Holmesglen Rules for
Student Discipline and Sexual Harassment
are covered in the Student Diary and in the
International Student Orientation Program.
Failure to adhere to these regulations may
lead to the suspension or cancellation of
a student’s enrolment. Students will be
provided with 20 working days to access the
Institute’s complaints and appeals process.
1.7
The National Code 2007 restricts the
capacity of students to transfer to other
providers prior to completing six months of
their principal course.
Holmesglen will not allow students to
transfer to another provider within six
months of the commencement of their
principal course of study in circumstances
where the transfer would be detrimental
to the study plan as detailed in their
application.
Circumstances that are considered
detrimental to a student’s study plan could
be but are not limited to:
• Change in Study Plan
• Transfer to a lower level of studies
• Increased tuition costs, particularly in
cases where deposits paid in advance to
Holmesglen are non-refundable
• Increased duration of studies in Australia
• Insufficient preparation for further studies
• Qualifications not recognised by Higher
Education Providers as satisfying their
entry requirements
• Level of support services at new provider
not equivalent
• Impact to welfare support services
established for students under the age
of 18.
• Transfer would jeopardise student’s
progression through a package of courses.
• Within six months of a course beginning
students may experience home-sickness
and transfer to another registered provider
is not likely to overcome this problem
• Holmesglen is of the view that the student
is avoiding being reported to DIAC for
failure to meet attendance or academic
progress requirements.
1.8
Students wishing to apply for a letter of
release will need to complete a form,
available from the International Centre
or online via
international
. This form will provide
information on Holmesglen’s procedures for
the assessment of such applications and
the mechanism for the student to appeal.
There is no cost attached to applying for a
letter of release; however students will need
to contact DIAC to seek advice on whether
a new visa is required. In instances where
a release letter is granted, Holmesglen’s
Fee Payment and Refund Procedures will
be applied to any Fees and Charges Refund
